OPPORTUNITY · FRONTLINE FRIENDLIES · SUPPORT TEAM

Sure Secretary

The steady hand that keeps the day-to-day running · reliable, organized, discreet, and quietly indispensable.

You have stepped into one of the most foundational positions within our Pillared Pattern — and right now, that means exploring whether your gift for keeping things organized, on time, and on track belongs as Sure Secretary. We are glad you are here.

Welcome aboard. This role is the quiet engine that lets everything else run. Every calendar you hold, every email you triage, every detail you catch is the reason leadership can focus on what only they can do. Your steadiness is the work.

GREAT in Action

Every position within our family of companies is anchored in GREAT — the framework that keeps everyone aligned, purposeful, and accountable.

G
Goals
Keep the day-to-day operations of the company running smoothly through reliable administrative support.
R
Role
Manage schedules, calendars, communications, and routine office workflow. Be the dependable point of contact for the leadership you support.
E
Expectations
Reliable. Detail-oriented. Discreet. Proactive about anticipating needs.
A
Accountability
Own the rhythms of the office. Communicate clearly. Flag issues before they become problems.
T
Timelines
Daily and weekly recurring duties. Reliable presence is the heart of the role.

What You Will Actually Do

Daily Duties

  • Manage calendars, scheduling, and meeting logistics.
  • Monitor and triage email, messages, and incoming requests.
  • Prepare documents, agendas, and meeting materials.
  • Handle routine correspondence on behalf of leadership.

Weekly Goals

  • Keep upcoming weeks clearly planned and conflict-free.
  • Process recurring administrative tasks on schedule.
  • Maintain organized records and filing.
  • Surface anything that needs leadership decision early in the week.

Collaboration & Coordination

  • Coordinate with the broader Support Team on shared workflow.
  • Liaise with external contacts, vendors, and clients on behalf of leadership.
  • Support special projects and events as needed.

Tracking & Reporting

  • Maintain accurate scheduling, contact, and task records.
  • Provide weekly summaries of upcoming commitments and open items.
  • Flag emerging logistical risks and propose solutions.

What We Are Looking For

  • Highly organized · you keep multiple things straight.
  • Strong written and verbal communication.
  • Discretion with sensitive information.
  • Proficient with email, calendars, and basic office tools.
  • Anticipates needs before being asked.
  • Reliable presence.

WIIFM · Be the calm at the center.

This role gives you a front-row seat to how a company actually runs. You build administrative skill, leadership exposure, and the kind of trustworthy reputation that opens every next door. Quiet excellence travels far.

Engagement at a Glance

Type
Contractor or part-time employee
Reports to
Operational Officer or designated leader
Time Commitment
Flexible · typically 15-30 hours per week
Location
Remote with periodic in-person as needed
Compensation
Hourly or salaried, by arrangement
Growth Pathway
Sure Secretary → Office Manager → Broader operational support roles

Want to take this with you?

Download the full Sure Secretary job description as a PDF · we will follow up personally within 3 business days.

Download the Job Description (PDF)

Send us a note · we will respond within 3 business days: